Position Description

This role is to provide administrative support to the Buying Team and ensure accurate and timely information on the buying process is maintained at all times.

Buying Administrator Responsibilities

Prepare and circulate weekly sales and KPI reports to the buying and management team to analyze category performance.

Prepare, submit and update Purchase Orders for all stores, keeping in contact on a regular basis with international vendors to update order status and track back orders.

Create and maintain the purchase order status reports on a weekly basis, ensuring the information relating to all outstanding orders is accurate, up to date and detailed.

Maintain item database including new items, price changes and general product information maintenance (web images and descriptions).Maintain supplier contact information database up to date including electronic product library.

Provide support and information to sales team on special orders and merchandise delivery timelines from suppliers.

Process warranty and damage claims with suppliers in accordance with terms of purchase agreement and communicate resolution to the team.


Associate’s Degree in Business, Economics, Marketing or related field with strong academic performance.

Excellent interpersonal and communication skills.

Strong analytical and organizational skills.

Ability to multi-task and perform under pressure.

Excellent proficiency in Microsoft Excel – pivot tables.

Ability to work well in teams and to deliver results under pressure

An appreciation for lifestyle and fashion retailing would be an asset

Apply via LinkedIn


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